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Direct Bill Reconciliation
Precision Reconciliation. Resolve Billing Discrepancies.
Automatically reconcile commission statements from carriers with AMS
records to accelerate commission processing and prevent discrepancies.
Direct Bill Reconciliation Automation
Manually reconciling commission statements from various carriers and formats is a tedious, error-prone process that often results in missed revenue. Our intelligent assistant extracts data from commission statements and matches it against your AMS records to identify variances, ensuring your agency’s financial data is accurate.
How it Works
Ingest Statements
Automatically downloads commission statements from carrier websites, emails, or folders.
Extract Data
Uses AI to pull critical details, including policy numbers, commission rates, and transaction dates.
Match with AMS
Compares extracted statement data against your AMS records to identify matches and discrepancies.
Flag Exceptions
Generates exception reports for any commission mismatches or missing policy records.
Create Alerts
Sends notifications to accounting or CSR teams with context for each identified discrepancy and successful transaction.
Key Capabilities
Multi-Format Support
Extracts commission data from carrier websites, irrespective of statement formats: PDF, Excel, or CSV files.
Custom Rules
Custom-trained on insurance documents to pull critical data points with accuracy.
AMS Integration
Logs into your AMS and creates new reconciliation entries for the applicable carrier and current month.
Real-Time Processing
Automatically runs whenever new commission files arrive. No manual intervention needed.
Automated Alerts
Sends notifications when critical discrepancies that require human review are detected.
Audit Trail
Maintains a complete history of all reconciliations and corrections for compliance.
Integrations & Supported Systems
AMS
Platforms
300+
Carriers
Multiple Sources
Expected Impact
50,000+
Transactions Monthly
4000+
Hours Saved Monthly
95%
Straight-through Processing
Frequently Asked Questions
Our intelligent assistant is designed to retrieve statements from multiple sources. It can securely log into 300+ carrier portals, monitor designated agency email inboxes for attachments, and scan shared folders for commission statements.
By matching every line item on a carrier statement to the expected commission in your system, our intelligent assistant ensures that no payment is missed.
Our intelligent assistant compares the carrier-issued commission statement against the expected amount stored in your AMS records.
Our intelligent assistant uses AI to read and understand data. Whether the statement is a PDF, an Excel spreadsheet, or a CSV file, it accurately pulls out policy numbers, premiums, and commission amounts.
Our intelligent assistant integrates directly with your AMS. It logs in just like a user would and records the commission entries.
Find How Insurance Agencies Scale with vBots
“Automation freed our licensed staff to focus on what matters - clients.”
“Adapting the bot has helped us save time. It's made the process more efficient.”
“Allowing the bots to streamline the process allowed our team to focus on the client side of the business.”
“You will not look back when you see the time you are giving back to your staff to invest in other areas of your agency. ”
“It's like adding a full-time employee without the extra hire.”
“vBots saved 60% of my time on reconciliations.”
“Go for it. Do not delay. It is definitely going to give you some time back in your day.”
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