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Top Questions from Applied Net 2025: How Automation Works for Insurance Agencies
At Applied Net 2025, one thing was clear: automation and AI are no longer future concepts. They are already shaping how agencies…
Agency Bill Reconciliation
Effortless Invoicing. Zero Accounting Errors.
Reclaim hours spent extracting policy info, validating
invoice amounts, and updating accounting rules.
Agency Bill Reconciliation Automation
Manually processing agency bill invoices is a time-intensive task that leads to data entry errors. Our intelligent assistant captures data directly from invoices and updates the AMS automatically, ensuring seamless invoicing and accurate invoice processing without the need for manual oversight.
How it Works
Monitor for Invoices
Scans shared email inboxes and carrier portals for new agency bill invoices and billing statements.
Extract Invoice Data
Uses AI to pull policy number, effective dates, carrier info, and line-item details.
Validate Amounts
Cross-references invoice data with AMS policy records to verify premium accuracy and identify discrepancies.
Create Transactions
Applies agency accounting rules to split fees and taxes according to your configuration.
Update AMS
Posts the validated invoice data in your AMS.
Key Capabilities
Multi-Source Intake
Automatically retrieves and processes invoices from carrier portals, emails, EDocs, and shared folders.
Intelligent Data Extraction
Uses OCR to read PDF and scanned invoices, extracting structured accounting data such as policy numbers and line item details.
Custom Processing Rules
Apply custom rules to automatically validate invoice amounts and data points.
Validation & Reconciliation
Instantly verifies invoice amounts against existing AMS policy records to identify and flag discrepancies.
AMS Integration
Automatically enters details in your AMS post validation of applicable rules.
Exception Handling
Flags invoices with missing data or validation issues for accounting review.
Integrations & Supported Systems
AMS
Platforms
300+
Carriers
Multiple Sources
Expected Impact
1000+
Invoices Processed Monthly
10 Minutes
Saved per Invoice
95%
Straight Through Processing
Frequently Asked Questions
Our intelligent assistant reads data using AI-powered extraction. It can extract details like policy numbers, premiums, and fees regardless of the document's layout.
Our intelligent assistant cross-references every invoice against the policy data in your management system. If the premium amount does not match or if a required invoice is missing for a bound policy, it flags the error and notifies your accounting team.
All processing occurs within your agency's network. Our intelligent assistant uses encrypted credentials to access portals and does not store sensitive financial data externally.
Our intelligent assistant can be configured with your specific agency-bill logic. It can automatically apply rules and match invoice data.
By logging every step of the process from retrieval to final posting, our intelligent assistant maintains a complete audit trail.
Find How Insurance Agencies Scale with vBots
“Automation freed our licensed staff to focus on what matters - clients.”
“Adapting the bot has helped us save time. It's made the process more efficient.”
“Allowing the bots to streamline the process allowed our team to focus on the client side of the business.”
“You will not look back when you see the time you are giving back to your staff to invest in other areas of your agency. ”
“It's like adding a full-time employee without the extra hire.”
“vBots saved 60% of my time on reconciliations.”
“Go for it. Do not delay. It is definitely going to give you some time back in your day.”
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